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CRM automation that runs your pipeline while you sleep.

Six production-grade CRM services — lead capture, scoring, routing, deal updates, deduplication, and pipeline reporting — engineered for HubSpot, Zoho, Salesforce, Pipedrive, or your custom stack. Stop losing leads in someone's inbox.

Services6 live
Setup time3–7 days
From4,000
Pipeline visibility100%
Live · in action

A lead travels the pipeline on its own.

The lead comes in from a Meta ad, gets auto-entered with full source attribution and an AI score, routes to the right rep based on deal size, advances through stages as events occur (proposal sent, contract signed, payment received), and lands in "Won" — without anyone in your team manually updating the CRM.

This is what a healthy pipeline looks like in motion. The kind that reports you can actually trust on Monday morning, because nothing depends on rep memory.

Loops every 16 seconds · HubSpot / Zoho / Salesforce
Sales pipeline · live Q4 · ENTERPRISE
New
Qualified
Negotiation
Won
Aarav Kapoor
METAQUEST CLINICS · BANGALORE
87 SCORE · HOT
✓ ₹1.2L closed
01 · Why CRM automation

Your CRM is only as trustworthy as the data flowing into it.

Most CRMs in India are half-empty graveyards. Reps forget to log calls. Leads get entered twice. Deal stages stay frozen for weeks because nobody updated them. By the time the founder runs a pipeline report on Monday, the numbers reflect what people remembered to enter — not what actually happened.

CRM automation fixes the trust gap at the source. Every lead from a Meta ad, Google ad, WhatsApp conversation, email reply, web form, or referral lands in the CRM automatically, scored, routed to the right rep, with a follow-up task pre-created. Every deal stage updates the moment a payment lands, a contract gets signed, or a meeting outcome is logged.

The result: pipeline you can actually trust, sales reps who spend their time selling instead of typing into forms, and a founder who can run a forecast without spending Sunday cleaning data.

Lead-to-call rate +58% average lift when leads route automatically to the right rep within 5 minutes instead of sitting in a shared inbox.
CRM data quality 3.4× improvement in field completeness once data entry is event-triggered instead of rep-initiated.
Rep selling time +12 hrs per rep per week recovered from manual data entry, dedupe, and report-prep tasks.
02 · Six services

Every CRM workflow, automated.

Each service deploys into your existing CRM (HubSpot, Zoho, Salesforce, Pipedrive, or custom). Pricing covers setup, integration, custom logic per your sales process, and monthly operation — including weekly tuning and reporting.

01 / 06

New Lead Auto-Entry

Any business · multi-source pipeline

Every lead from every source — Meta ads, Google ads, your website form, WhatsApp conversations, email replies, referral programs, in-bound calls, marketplace listings — flows into your CRM automatically as a structured contact record. No spreadsheets, no copy-paste, no leads forgotten in an inbox.

Each lead arrives in the CRM with source attribution (which ad, which campaign, which keyword), enrichment data (company name, designation, website, location), an initial score, and a default owner assigned. Duplicates merge in real time. New conversations on existing leads append to the same record.

This is the foundation under every other CRM automation. Without clean, complete, attributable lead data, scoring and routing fail. With it, everything downstream works.

What's included
  • Multi-source ingest (Meta · Google · web · WhatsApp · email · calls)
  • Source + campaign attribution captured automatically
  • Lead enrichment (Clearbit · Apollo · LinkedIn data where available)
  • Real-time deduplication against existing contacts
  • Default lead-owner assignment by source or geography
  • Custom field mapping per your CRM's schema
  • Full conversation history attached to contact record
Best for Any business running paid acquisition, multi-channel inbound, or referral programs — anywhere leads currently come in across 5+ channels and get manually transcribed into the CRM.
02 / 06

Lead Scoring & Routing

B2B · Real Estate · Education · Premium D2C

Every incoming lead gets scored on intent (how ready they are to buy), fit (how good a customer they'd be), urgency (how time-sensitive their need is), and budget (whether they can afford you) — then routed to the right rep automatically based on skill, territory, language, deal size, or whatever your routing rules require.

The scoring model is custom-built per business — for a real estate developer it weighs budget + location + timeline; for a SaaS it weighs company size + role + intent signals; for an education business it weighs course interest + start date + financial profile. We train the model on your historical conversion data so it actually predicts who'll close, not just who looks engaged.

Hot leads route in under 60 seconds to your most senior rep with full context attached. Warm leads route round-robin to the next available rep. Cold leads enter automated nurture and re-score weekly. The result: every rep is talking to the right leads, every day.

What's included
  • Custom scoring model (intent · fit · urgency · budget)
  • Trained on your historical conversion data
  • Multi-criteria routing (skill · territory · language · deal size)
  • Round-robin fallback with workload balancing
  • SLA-based escalation (auto-reassign if rep doesn't act in X minutes)
  • Re-scoring on engagement changes (opens, clicks, replies)
  • Routing analytics: time-to-first-touch, rep response rates
Best for Sales teams above 3 reps, B2B with longer sales cycles, real estate developers, financial services, premium education — anywhere lead volume exceeds 30/day and rep specialisation matters.
03 / 06

Deal Stage Updates

B2B Sales · Long Cycle Sales

Deal stages should move automatically based on what happened, not based on whether a rep remembered to update the pipeline. This automation listens for real events — a contract signed in DocuSign, a payment received in Razorpay, a proposal opened in PandaDoc, a meeting marked complete in your calendar — and progresses the deal stage automatically.

When a stage hasn't moved in the expected timeframe ("Proposal sent" → no follow-up in 7 days), the system flags it for the rep with a contextual nudge. When a deal closes, it auto-creates the relevant downstream tasks (onboarding, invoice, kick-off call). When a deal goes silent, it triggers a re-engagement sequence.

The result: pipeline reports that reflect reality, forecasts that you can trust, and sales reps who never have to remember to "update the CRM" again — because the CRM updates itself.

What's included
  • Event-driven stage progression (contract · payment · meeting outcomes)
  • Integration with DocuSign · PandaDoc · Razorpay · Stripe · Calendly
  • Stuck-deal detection with rep nudges
  • Auto-task creation on stage transitions
  • Closed-won handoff to onboarding / success automation
  • Closed-lost reason capture and analysis
  • Stage-velocity reporting (how long deals spend at each stage)
Best for B2B sales teams with multi-stage pipelines, agencies with long sales cycles, anyone whose pipeline reports currently rely on rep memory and Friday-afternoon CRM hygiene.
04 / 06

Follow-up Task Creation

All sales teams · service businesses

Most leads die not because they weren't interested, but because nobody followed up on day 3. This automation creates the right follow-up task at the right time, on the right rep's task list, with the right context — automatically, based on the lead's stage, last interaction, and SLA.

A new hot lead → "Call within 1 hour" task. A proposal sent yesterday → "Follow up tomorrow if no reply" task. A meeting completed → "Send recap email today" + "Check in next Tuesday" tasks. A deal stalled at "Negotiation" for 5 days → "Reach out to break the silence" task. The rep opens their CRM each morning and sees exactly what to do.

For most sales teams, this single automation lifts follow-up consistency from ~40% (manual memory) to 95%+ (system-driven) — and lifts conversion rates roughly in proportion.

What's included
  • Stage-aware task creation rules
  • SLA-based priority assignment (hot leads → top of list)
  • Context attached to each task (recent activity, last touchpoint)
  • Overdue task auto-escalation to manager
  • Calendar integration for time-blocked tasks
  • Task completion analytics per rep
  • Custom task templates per deal type or industry vertical
Best for Any sales team where follow-up discipline is the difference between hitting and missing target — which is basically every sales team.
05 / 06

Contact Deduplication

High-volume CRMs · multi-channel pipelines

Every CRM accumulates duplicate contacts the moment leads come in across channels. The same person fills your web form, then replies to a Meta ad with a different email, then comes back through WhatsApp — and your CRM now has three "Suresh Kumar" records, each missing context from the others.

This automation detects duplicates in real time using fuzzy matching across name, phone, email, and signal patterns (same browser fingerprint, same WhatsApp number, same company domain). When it finds a match, it merges the records — combining conversation history, scoring, attribution, and ownership — without losing any data.

For high-volume CRMs (1,000+ new leads/month), this is the difference between a database you can trust and one you have to apologise for in every customer conversation ("sorry, I see you've spoken to someone before…").

What's included
  • Real-time fuzzy matching across name, phone, email, company domain
  • Confidence-scored merge suggestions for manual review of edge cases
  • Auto-merge for high-confidence duplicates
  • Full audit log of every merge with rollback capability
  • Historical CRM cleanup (one-time bulk dedupe pass)
  • Ongoing weekly hygiene with anomaly reports
  • Cross-system dedupe (e.g. between WhatsApp BSP and CRM)
Best for Any CRM with 5,000+ contacts, businesses running multi-channel acquisition, anyone whose sales reps regularly find duplicate records while working leads.
06 / 06

Pipeline Reporting

Founders · Sales Managers · Investors

Automated daily, weekly, and monthly pipeline reports that pull from your live CRM data, format for skim-reading, and explain what changed since the last report — delivered to your email and WhatsApp on a predictable schedule. No more Friday afternoons spent in Excel.

Daily reports cover yesterday's activity: leads added, calls made, deals advanced, closed-won, closed-lost, with rep-level breakdowns. Weekly reports add trend analysis, conversion-funnel views, forecast vs actual, and anomaly flags. Monthly reports go deeper with cohort analysis, lead-source ROI, and rep performance benchmarks.

For founders running 3–15 person sales teams, this is the difference between knowing exactly what your pipeline looks like every morning vs scheduling a 30-minute Monday meeting to find out. For boards and investors, it's a clean monthly export they can actually use.

What's included
  • Daily morning summary (delivered before 9am)
  • Weekly deep-dive report with trend analysis
  • Monthly investor-grade report with cohort and forecast views
  • AI-written narrative explaining what changed and why
  • Anomaly detection — alerts on unusual deal movement or drop-offs
  • Rep performance breakdowns with leaderboards
  • Custom KPIs and dashboards per stakeholder role
Best for Founders managing sales teams, sales managers, RevOps leads, investors needing reliable portfolio reporting, anyone who currently spends hours per week in Excel reconciling CRM data.
03 · How it connects

CRM is the system of record. Everything feeds in.

The CRM holds the single source of truth — every conversation, every deal, every customer. WhatsApp, email, and booking all write to it. The CRM, in turn, drives every downstream automation.

04 · Common questions

What people ask before starting.

Which CRMs do you support?+

Direct integrations with HubSpot, Zoho CRM, Salesforce, Pipedrive, Freshsales, Salesmate, Bigin, and LeadSquared. For other systems we integrate via webhooks, native APIs, or n8n connectors — anywhere with an API can be supported. We've also built custom CRMs from scratch for businesses outgrowing spreadsheets but not ready for enterprise tooling.

What if our CRM data is a mess?+

That's where we start. Most engagements begin with a one-time CRM hygiene pass: deduplication, missing-field backfill, stale-record archiving, ownership reassignment, and pipeline-stage normalisation. Typical clean-up takes 1–2 weeks on a database of 5,000–20,000 contacts and is included in the setup fee for full-system engagements.

Can you build a lead scoring model from our historical data?+

Yes — and that's actually how we recommend doing it. We pull 12–24 months of closed-won and closed-lost deals from your CRM, identify the signals that historically predicted closure (industry, deal size, lead source, response time, engagement pattern), and build a scoring model tuned to your business specifically. Generic "lead score" formulas you find on the internet rarely work — every business has different signals.

How do you handle data privacy and access control?+

All integrations use scoped API tokens with the minimum permissions required. We never store your customer data on our infrastructure — automations read and write directly to your CRM, which remains the single source of truth. For compliance-sensitive industries (healthcare, finance, legal) we follow DPDPA / GDPR / HIPAA requirements as applicable, including audit logging, encryption at rest, and role-based access control.

What happens if we change CRMs later?+

Most of our automation logic is platform-agnostic — the workflows are owned by you, written in n8n or custom code, not locked inside your CRM. Switching CRMs means rewiring the integration layer (3–5 days of work) but the underlying logic, scoring models, and reports migrate with you. We've helped multiple businesses migrate from Zoho → HubSpot and Pipedrive → Salesforce without losing automation continuity.

Do you replace our existing CRM admin or work alongside them?+

We work alongside. If you have an in-house RevOps lead or CRM admin, we treat them as our primary stakeholder — they review every automation before it goes live and own the system after we're done. If you don't have anyone in that role, we operate as your fractional CRM team — running daily monitoring, weekly tuning, and quarterly architecture reviews.

Can we start small with one automation and add more later?+

Strongly recommended. Most engagements start with one or two automations (typically lead auto-entry + scoring/routing, since those have the fastest payback) and add the others over 3–6 months as the team gets comfortable. Each automation is independently deployable and independently priced. The bundle discount applies once you cross 3+ services together.

The four automation systems we deploy.

CRMAUTOMATIONS

Start with one service.
Layer in the rest.

Send us the rough shape of what's manually handled today. We'll come back with which service fits, what it'd cost, and how fast we can ship.

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